Assignment Task:

Module One: The Project Business Case
 
A project business case is developed well before a project is given the go-ahead and its purpose is to convince senior management or a potential sponsor or customer of the potential worth and value of the proposed project.
 
It is used by senior management to assess the justification of a proposed project or as the basis for comparison of a number of projects competing for limited funds. It can also be used to assess the options for a project that has already received funding. If approved, it confirms senior management support and/or resources for the project as outlined in the project brief. Effectively it is a high-level map or outline of the proposed project that (when approved) guides the project sponsor and project manager.
 
Generally speaking, the project manager does not write the project business case. In fact, the project manager is appointed only when the business case has been approved and the project has been given the go-ahead. However, once the project has been given the go-ahead, it is the project manager who must use what’s in the project business case to scope out the project and, during project initiation develop the project charter or Project Initiation Document (PID). To do this the project manager must refer back to what was outlined in the original business case so it’s important that you are familiar with how a business case is written and also that you can analyse it quickly and identify its strengths and weaknesses.
 
Your first task for this program is to review a project business case.
 
You can either: 
1. Use a project business case from your own company or a project you are working on (or about to commence with) or, 
2. You can use one of the project business case documents found in this unit.
 
If you are reviewing a business case previously approved for a project from your company, then you will need to submit the original business case along with a critical review. 

The case studies provided in unit one are: 
• The Wireless Hill Project Business Case, 
• National Broadband Project. 

There are no right or wrong answers however, after listening to the tutorial on the business case you should have a good idea of what should be included in a business case.
 
In reviewing your business case, the following points might help you (although you do not have to address any/all of these points): 

1. Organisational strategy:
• Comment on whether you think the project goals link clearly to the organisational goals or strategies. 

2. Establishing the case/argument:
• Does the summary state clearly the project is needed? 
• Who are the users or the beneficiaries of this project? 
• Has it clearly listed the deliverables and quality criteria? 
• What is the rationale for the project? 
• Is there a cost-benefit analysis? If so how compelling is it? 
• Is there a timeframe and a preliminary schedule in place? 
• Has the initial stakeholder analysis been conducted and how realistic do you think it is? 
• Is there an outline of the communication plan or strategy and/or the reporting requirements? state 
• What does the risk analysis tell you? Do any risks identified have suitable mitigation strategies in place? 
• What assumptions does the business case make? 
• If you were scoring this business case out of 10 with one; terrible and 10; the best possible – what score would you give this business case and why? 

Module Two: The Personal Work Plan:
     
To be a role model to others it is important for managers to be organised and have a personal work plan that identifies their goals, as well as the processes to achieve those goals and the mechanisms to monitor and adjust the plan.
 
This task can be completed in your own workplace using your own position description or via simulation using the college case study (John Reads Bookshop).

1. Locate your position description (role statement, duty statement or performance plan) and the organisation’s mission, vision, goals and objectives. If you are not currently at work or prefer to use the case study alternative, then download the position description along with details of the company’s strategic directions etc. For this task, you will need to assume that you are the Manager in the case study scenario (and who’s PD you have downloaded). 

2. Using the position description and the strategic information on the organisation’s plan, develop a Personal Work Plan (for you or the fictional management role) and the actions to achieve them. To do this you will need to: 

a. Identify your personal work goals, plans, activities and career objectives, 
b. Think about your roles, responsibilities and accountabilities, 
c. Think about the goals and objectives of the organisation’s plan. 

3. Your plan will need to be in the landscape and in a table format using either word or excel and should have the following headings: 

a. Organisational goals and objectives (just select one or two key goals/objectives here) you will need to relate these to your performance requirements, responsibilities and accountabilities, 
b. Personal work performance goals – your goals should match the organisational goals and objectives relating to your responsibility and accountability areas and address the goals/objectives identified in a. above, 
c. Actions to achieve these goals – here you need to identify formal or informal learning, approval requirements, estimated costs etc., 
d. Timeframe to achieve goals. 

4. Now that you have a personal work plan you need to establish a method to measure your success in achieving your work goals. Key Performance Indicators (KPI’s) are measurable indicators that can track your progress as well as reveal areas where you need support/help. 

a. Develop five (KPI’s) that you could use as a target to measure your success in achieving the goals of your personal work plan, 
b. For each KPI identify the evidence you would gather to measure it. 


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  • Posted on : February 17th, 2019

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