Subject Code : BSBTWK503
Country : Australia
Assignment Task

 

Task


Introduction :

The assessment tasks for BSBTWK503 Manage meetings are outlined in the assessment plan below. These tasks have been designed to help you demonstrate the skills and knowledge.

 

Assessment Task 1:

Questions :

Provide answers to all of the questions below:

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2. Outline a meeting structure for a formal meeting. 

 

3. Outline a meeting structure for an informal meeting. 

 

4. Outline at least three key arrangements that need to be made for a meeting. 

 

5. Outline two responsibilities of a chairperson prior to a meeting.

 

6. Outline three important aspects of a chairperson’s job during a meeting.

 

7. Explain why it is important for a chairperson to monitor the participation of all those involved in a meeting.

 

8. In relation to group dynamics answer the following questions:

a. Explain how, in the role of a chairperson, you would manage someone who is dominating the meeting. 
b. Explain how, in the role of a chairperson, you would manage someone who is too shy to contribute to a meeting. 
c. Explain how, in the role of a chairperson, you would manage two people having a private conversation within a meeting.

 

9. Explain group dynamics, including how these are important in relation to conducting meetings.

 

10. As a chairperson, you need to be aware of the different roles that may be present during a meeting. Provide a definition for each role listed below.

 

11. Describe two ways of conducting meetings.?

 

12. Describe three advantages of face-to-face meetings and give an example of a workplace situation where this type of meeting may be used. 

 

13. Describe three advantages of virtual meetings and give an example of a workplace situation where this type of meeting may be used. 

 

14. Describe the use of webcams for meetings, including a brief description of how to use video conferencing software and common features.

 

15. List three different applications you can use to communicate with someone using web conferencing.

 

16. Explain the purpose of an agenda and identify five items that should be included in an agenda.

 

17. Explain the purpose of meeting minutes and list five items that should be included in meeting minutes.

 

18. Explain the difference between informal meeting minutes and formal meeting minutes.

 

19. Access the Corporations Act 2001 from the Internet and identify the information from the Act that relates to notices of meetings. Now answer the following questions:

a. To whom must a notice of meeting be provided?
b. How must the notice of the meeting be provided? Indicate at least two ways.

 

20. Identify two organisational policies and procedures relevant to conducting meetings. For each one, explain why it would be important to follow.


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  • Posted on : May 10th, 2021

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