University : | Victoria University Melbourne UniLearnO is not sponsored or endorsed by this college or university. |
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Subject Code : | BSBADM502 | Country : | Australia |
Questions
1. Identify six (6) responsibilities of the chairperson at a meeting. (10-150 words)
2. How is a formal meeting different from an informal or semi-formal meeting? Who determines the rules of a formal meeting? (80-150 words)
3. What is the meaning of each of the following terms? (1 sentence each)
a) Agenda
b) Standing orders
c) Minutes
d) Motions
e) Amendments
f) Points of order
g) Quorum
h) Seconder
i) Casting a vote
4. Name and describe the two (2) main methods of reaching a decision and give one advantage and one disadvantage of each. (100-200 words)
5. What information should formal meeting minutes include? (50-100 words)
6. In the table below, describe each meeting type listed and identify the technology required to run each meeting type.
Meeting type |
Description |
Technology |
Face-to-Face |
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Teleconferencing |
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Web-conferencing |
7. Outline the importance of policies and procedures in relation to meetings (including legal requirements).
8. The behaviour of individuals within a group and the behaviour of the group itself can have an impact upon the meeting. In the table below, provide a description of each of the behaviour types listed and suggest a strategy to handle each type of behaviour
Behaviour |
Description |
Strategy to overcome |
The Dominator |
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The Withdrawer |
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Side Conversations |
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The Griper |
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The Quiet Group |
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Groupthink |
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Dominant Personalities |
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Social loafing |
9. Identify the reasons it is important to distribute meeting minutes promptly and within designated timelines.
10. Design a checklist for planning and preparing a meeting.
11. Explain four (4) considerations when filing meeting minutes.
12. Identify eight (8) factors to take into account when choosing the venue for a meeting. Provide a brief explanation for each factor.
13. Why should the Chairperson brief the Minute Taker and what should be included in the brief?
Objective:
To demonstrate that you have the ability to:
1-Apply conventions and procedures for formal and informal meetings including:
2-Developing and distributing agendas and papers
3-Identifying and inviting meeting participants
4-Organising and confirming meeting arrangements
5-Chairing the meeting and following up
6-Recording and storing meeting documentation
7-Following organisational policies and procedures.
Note/-Green Tree Meetings Policy and Procedures
Green Tree Document Management Policy and Procedure
Case study
Green Tree Retirement Home has found that it is trouble attracting residents and has several empty rooms. It was decided to ask residents and their family members to fill out a questionnaire. It was hoped that the questionnaire results would help the Home focus on areas that need improving.
The questionnaire responses showed that:
58% Would recommend the Retirement Home to others
14% Might recommend the Retirement Home to others
28% Would not recommend the Retirement Home to others
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